How-to
How do I find invoices that were never entered?
By Tim White · Last updated
The fastest way to find invoices that were never entered is to reconcile against each vendor's statement, since the vendor's list of what you owe will include bills your records are missing. Back that up by checking your ingest inbox for messages that were never processed, and by comparing recurring vendors month to month for a bill that did not arrive. A missing invoice is the most common reconciliation gap and a frequent cause of surprise late fees.
1. Reconcile against vendor statements
Line up each vendor's statement against your ledger. An item on their statement that is missing from yours is almost always a bill you received but never recorded.
2. Check the intake for stragglers
Look in the ingest inbox and any shared folders for invoices that arrived but were never processed. A single central intake makes this far quicker, because there are fewer places a bill can hide.
3. Compare recurring vendors month to month
A monthly bill that appears in prior months but is missing this month is likely an invoice that slipped. InvoiceJet keeps verified records and flags duplicates, so the comparison runs against clean data rather than a messy pile.
Common questions
Why do invoices go unrecorded in the first place?
They land in a personal inbox, get set aside during a busy week, or arrive as paper that never reaches the pile. A single intake prevents most of it.
How often should I check?
Monthly, alongside vendor statement reconciliation, so a missing bill surfaces before it becomes a late payment.
Sources
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