Guides
Straight answers on invoice extraction and the accounts-payable basics. Each one leads with the answer, then explains it.
How-to
How do you extract data from invoices automatically?
To extract invoice data automatically: send invoices to a tool by email, upload, or API; let it read and verify the fields; review only the fields it flags as uncertain; then export the structured data or push it onward by webhook.
How do you stop paying the same invoice twice?
You stop paying the same invoice twice by detecting duplicates before payment: match new invoices against ones you have already recorded by vendor, invoice number, and amount, and flag exact matches.
How do you organize invoices for a small business?
To organize small-business invoices: route them all to one inbox, capture each one as it arrives instead of at month end, verify the fields, tag by client or entity, track due dates in one view, and export clean records for the books.
How do you forward invoices in by email?
Every InvoiceJet account gets a private email ingest address.
How do you approve invoices without giving everyone a login?
To approve invoices without handing out logins, use email approvals: send the invoice to the approver, they click approve or reject in the email, and the record updates.
How do you export invoice data to CSV?
To export invoice data to CSV: filter to the invoices you want (by entity tag if you track per client or company), then export as CSV or JSON.
Glossary
What is invoice data extraction?
Invoice data extraction is the process of turning an invoice document, a PDF, a scan, or a photo, into structured data: vendor, invoice number, dates, tax, totals, and line items you can sort, export, and pay from.
What is invoice OCR, and why is it not enough?
Invoice OCR (optical character recognition) converts a scanned or photographed invoice into machine-readable text.
What does net 30 mean on an invoice?
Net 30 on an invoice means the full amount is due 30 days after the invoice date.
What is 3-way matching in accounts payable?
3-way matching is an accounts-payable control that compares three documents before an invoice is paid: the invoice, the purchase order that authorized the spend, and the receiving report that confirms what was delivered.
What is the difference between a purchase order and an invoice?
A purchase order (PO) is sent by the buyer to order goods or services, before anything is delivered.
What is the difference between an invoice and a receipt?
An invoice is a request for payment: it lists what is owed and when it is due.
What is accounts payable?
Accounts payable (AP) is the money your business owes suppliers for things you have already received but not yet paid for.
What is a credit memo?
A credit memo (or credit note) is a document a seller issues to lower the amount a buyer owes.
What is a pro forma invoice?
A pro forma invoice is a preliminary bill a seller sends before delivering goods or services.
What is remittance advice?
Remittance advice is a note the payer sends the supplier to say which invoices a payment covers.
Turn your next invoice into verified data
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