Invoice data extraction for wholesale and distribution
Wholesalers and distributors use InvoiceJet to process a high volume of supplier invoices without keying each one by hand, taking about 30 seconds per invoice instead of 3 to 5 minutes. Math checks confirm freight, surcharge, and line totals add up, and every field carries its source, so the numbers you match against a purchase order are the right ones. Clean invoices auto-verify and only the uncertain ones queue for a look.
What slows you down
- Hundreds of supplier invoices a month, all needing to be entered before anyone can pay or reconcile.
- Freight, fuel, and handling surcharges hide on separate lines and get mis-keyed into the total.
- Margins are thin, so a wrong line or a double payment eats real profit.
- Matching each invoice back to its purchase order takes a spreadsheet and a lot of squinting.
How InvoiceJet helps
Volume handled at about 30 seconds each
Upload a stack, forward it by email, or send it over the REST API, and batch PDFs split into one record per invoice. Each invoice reads in about 30 seconds versus 3 to 5 minutes by hand, so high volume stops being a bottleneck.
Freight and surcharge lines checked against the math
Math checks confirm line items sum to the subtotal and subtotal plus tax equals the total, so a freight or surcharge line added wrong gets flagged instead of paid. Every line carries a confidence level and cites its spot on the invoice.
Clean data to match against a purchase order
Vendor, invoice number, line items, and totals are extracted with a source citation on each field, giving you accurate values to match line by line against your purchase order. When a value is uncertain, it queues with the evidence rather than passing through silently.
Double payments caught before they go out
Duplicate detection flags a bill that matches one you already recorded, by vendor, invoice number, and amount. On thin margins, that stops the same supplier invoice from being paid twice.
How it works for you
- 1
Bring the whole stack in
Upload batches, forward supplier invoices by email, or send them over the REST API. Multi-invoice PDFs are split into one record per invoice automatically.
- 2
Verify totals and surcharge lines
Two models must agree and the math must check out before a field is high confidence. Freight, fuel, and handling lines that do not add up queue with the evidence instead of auto-verifying.
- 3
Match against purchase orders
Use the verified vendor, number, and line totals to match each invoice to its purchase order, with click-to-source to confirm any figure against the original document.
- 4
Export to your system
Export verified invoices as CSV or JSON, or push them over signed webhooks and the REST API into your accounting or ERP system by import or API.
Common questions
Can it handle freight and surcharge lines correctly?
Yes. Every line is extracted with a confidence level, and math checks confirm the lines sum to the subtotal and the subtotal plus tax equals the total, so a misplaced freight or surcharge line is flagged rather than paid.
Does it match invoices to purchase orders?
InvoiceJet gives you verified, source-cited invoice data, including vendor, number, and line totals, which is the clean input you match against a purchase order. It reads the invoice accurately so your matching is not built on mis-keyed numbers.
How well does it keep up with our volume?
Each invoice reads in about 30 seconds versus 3 to 5 minutes by hand, batch PDFs split into one record per invoice, and clean invoices auto-verify so you only touch the ones that need a decision.
See it work
The interactive demo on the home page replays a real extraction.
Keep reading
Turn your next invoice into verified data
Free for 10 invoices a month, no card. Every field carries a confidence level and cites its source.